Lease Administration

Whether you are a company that owns a vast portfolio of properties or one with an array of leases under your supervision (e.g. a fast food chain), lease management is a crucial instrument to the success of the business. 

Lease administration or lease management is a process in ensuring that the terms of the lease are followed at scale. If you were to be a restaurant chain or a bank with 10 or 1,000 locations, lease abstraction will help mitigate risks and avoid unnecessary costs due to penalties and delayed payments. At the same time, the owner of a large portfolio of properties will also benefit from getting a professional lease administration company to properly organize, store information, and manage leases across revenue-generating assets.

Once a lease is agreed upon by parties, the contract is stored somewhere via a software. Lease abstraction then takes place, which is when the important details of the lease are reviewed. It is also compiled for easy reporting, monitoring, and updating. Digitizing leases in today’s era is becoming increasingly popular. Companies also often want to customize data points based on requirements. At Santos Knight Frank, we use a selection of proprietary software’s managed by lease administration professionals to ensure data accuracy, integrity, and relevance.

For global organizations where leases are written in various local vernaculars, lease abstraction can be tricky due to the nuances of language. In this case, competent lease abstraction professionals are a must to manage translations and align records to reflect contract lease perspectives. This will help avoid misreading agreements in local languages.

Organizing data is one thing, and monitoring them to support management action and decision is another. Lease administration professionals can filter through information for relevant data to support decision points and focused discussions.

If there are any aspects of the lease that change such as contact information, this must be updated. Also, lease renewals nearing termination require preparing for the end of the lease or creating a new lease contract. 

While companies can employ lease administration professionals within their organization,  outsourcing this vital specialist function will not just optimize cost but also ensure professional competency and use of the best technology to support the business.

In summary, lease administration helps companies by performing these critical tasks:

  • Organize information
  • Highlight critical data
  • Ensure data integrity
  • Keep records relevant and updated
  • Provides framework for cost management and/or income generation activities

Lease administration professionals play an integral role in the overall management of leases. It is imperative that they have the right expertise and experience in handling different situations. Renowned real estate company Santos Knight Frank can help businesses with their lease and property management services. Santos Knight Frank has years of experience doing services from brokerage, auditing, consulting, appraisal, estate management, and more. Learn more by visiting

Find media contacts, and get access to news releases and announcements.

About Santos Knight Frank

The world of real estate can be a difficult place to navigate. Whether property is your investment or a tool that drives your business success, you need a partner who can guide you in every step of the way.

Since 1994, Santos Knight Frank has been guiding Fortune 1000 companies, BPOs, private clients, and institutions in all facets of real estate. We advise companies on their best office, retail, and industrial location, oversee commercial fit-out projects, and manage facilities. We have facilitated over 4 million sqm of office transactions on behalf of clients and managed over 40 million sqm of real estate under our property & facilities management arm.

Our residential brokerage platform and wide collection of bespoke homes allow our private clients to buy, lease, and sell properties within their budget, timeline, and lifestyle.

For landlords and investors, we provide valuations and appraisal, consultancy and research, sales and leasing, and property management services across the Philippines.

Santos Knight Frank is part of the global Knight Frank network of over 384 offices in 51 markets, including the strategically important U.S. partnerships with Cresa (commercial real estate) and Douglas Elliman (residential real estate).

We are locally expert and globally connected, end-to-end and best-in-class – as any great partner in property should be.