Moving to a new office space and fitting out the office can be a challenge. A fit-out is an end-to-end process of turning bare interior spaces into a ready-to-use complete working space environment, covering all necessary components starting from embedded electrical conduits & wirings, structured cabling, air conditioning, lighting controls, fire protection system, security & access controls, up to the completion of various architectural finishes and furniture. With all of these considerations in mind, another important aspect to be given emphasis in the implementation of office fit-out is project management.
Project management in office fit outs
Fit- out works can be quite demanding with a lot of different stakeholders involved both internal & external. The stakeholders involved in a project fit-out may include a CRE project lead, departmental heads, design consultants, trade contractors, specialty suppliers, installers, and more. This is where the importance of project management professionals comes in as they provide a wealth of knowledge in looking after key areas of concern: cost, timeline, quality, compliance, & safety. Below are more reasons why project management is invaluable to any office fit out.
A project manager is expected to deal with all the project nitty-gritty from pre-construction, construction monitoring, testing commissioning, up to closeout activities. To give you a better idea, a team of project managers are typically the one on top of design schematics & details alignment, procurement of various work packages, tender report & recommendation, statutory permit review & application, regular technical coordination meetings, site inspections, value engineering exercise, quality assurance, and technical & financial closeout. They have the technical know-how to oversee the fit-out project. An external project management service would also be leveraging their experience working for other various projects, employing the industry best practices which are good at keeping the costs down and keeping the project on schedule.
A project management service is fully equipped to take the lead in the whole process from the planning to the closing. They have the ability to organize teams and personnel to work together for the common goal of having the office ready for occupancy, minimizing any issues, and keeping the project on track as it was planned. Regular reports are done to ensure the continued oversight of the office fit-out.
It is a real risk for most fit-out projects to go over budget, go beyond the agreed-upon scope and time frame. There is also another kind of risk involved with working with a lot of third-party contracts and other businesses. A project management service can ensure the mitigation of the risks that may occur in a fit-out.
Getting a project manager for the office fit-out
The project manager should not just be qualified and experienced but their work and communication style should be one that can mesh well with the business and its different stakeholders. Santos Knight Frank is a renowned real estate agency with years of experience in serving clients through services such as project management, facilities management, real estate brokerage, advisory, and more. Learn more about Santos Knight Frank through the website https://santosknightfrank.com/.