As the name implies, Integrated Facilities Management (IFM) is the consolidation of all facility management efforts under a single system and management team. This includes contracts, vendor partnerships, space management, and real estate planning. An IFM team simplifies the day-to-day operational management and creates a better view of the organization, smoother flow of communication, and boosts efficiency.
So, when is the right time to implement IFM? Here, we’ve compiled five signs that will show why it’s time to contact a leading Philippine real estate service provider such as Santos Knight Frank for an Integrated Facilities Management service.
Challenges in Procurement
When it comes to procurement, businesses want full efficiency in every aspect since a huge amount of money is at stake. If the company is experiencing problems in procurement such as dark purchasing, inaccurate data, poor supplier relationships, lack of internal communication, and the like, IFM is what might be needed.
With IFM, company owners no longer have to worry about these things. They could just sit back and let their IFM service provider work on these. They will take care of the whole procurement process starting from needs recognition to record keeping – everything under one roof!
May it be warehouse management errors, delivery delays, transportation costs, or fragmented communication, all of these can be avoided and optimized. By having a single management team handling the logistics department, company owners can be assured that everything is in place. The IFM service provider is responsible for monitoring warehouse ins and outs, strict implementation of plans to avoid delays, find ways to optimize transportation costs, and assure clear communication in every aspect of the process and within the different departments involved.
Lack of Manpower
Any organization, big or small, is doomed to fail without its backbone – the labor force. In a Forbes article, over 60% of business owners reported that they are experiencing labor shortage in which 80% of these businesses noted that they have severely lost sales because of this phenomenon. Inadequate manpower prevents businesses from completing tasks, hurting its productivity and therefore its revenue and profit.
Integrated Facility Management can help supply the company with its needed people, may it be security, janitorial positions, machine operators, building maintenance and etc.
Poor Management System
Poor management can cause serious, massive damages to the company. Some of its indications are decreased performance levels, lack of communication, poor time management, and weak workplace culture.
If the company is experiencing any of these, better hire an IFM service provider now than be sorry later on. They can help manage day-to-day operations, review and optimize internal and external processes, and assist in decision making and governance among others.
One of the biggest and most obvious benefits of implementing Integrated Facility Management is that it will save the business a lot of money. Most internal groups have overlap, redundancy, and dual coverage. Indeed, managers or department heads do not have the visibility to see how teams react and perform work and maintenance. Vendors can exacerbate budget problems for the same reason.
Integrated Facilities Management can reduce costs through a holistic view of operations, personnel, and services. Spending efficiency becomes second nature with the increased transparency and focus that integrated facilities management brings. Managers can quickly notice when budgets don’t fit because they don’t streamline work processes and improve productivity. Issues like the above become actionable information and are quickly rectified, thus reducing operational costs.
Another strength of integrated building management is that all maintenance budgets can be centralized in one department. One budget is easier to manage than multiple accounts. This particular feature is very useful for vendors or service providers as all bill payments are made from one place.
Hiring the right Integrated Facility Management Service Provider
Having an IFM gives companies the relief of dealing with one vendor instead of hiring multiple vendors and risk coordination issues. Ensure that the business entrusts its Integrated Facilities Management to a reliable service provider to reap all of its rewards. Santos Knight Frank is a renowned real estate services agency that has a great track record of serving clients with services such as occupier services & commercial agency, investment & capital markets, residential & sales leasing, property marketing, research & consultancy, valuation & appraisal, project management, asset management, property management, facilities management, technical services & engineering solutions. Just visit our website and speak to our real estate practitioners at https://santosknightfrank.com/.
To learn more about facilities management, read this blog Should You Outsource Your Facilities Management?